Five steps to being GDPR-ready

25 May 2018 is less than six months away. Karen Janssen, CIO at CTM (Corporate Travel Management), has revealed the five steps you need to take now to ensure you are GDPR ready. 

1               Employee engagement

Make sure the people in your organisation who need to know about GDPR understand that the law is changing and the impact it will have on the company. Assign a Data Protection Officer – someone to take responsibility for data protection compliance.

2               Sort your existing data

Consider an information audit to document what personal data you hold, how you hold it, where it came from and who you share it with.

3               Privacy and procedures

Review your current privacy notices. Check your procedures to ensure they cover individuals’ rights. Look at how you seek, obtain and record consent and whether you need to make any changes.

4               Legal basis for processing personal data

Identify your legal basis for carrying it out data processing and document it.

5               Data breaches

Make sure you have the right procedures in place to detect, report and investigate a personal data breach.

This post was written by Karen Janssen, Chief Information Officer at Corporate Travel Management (CTM), a top ten global TMC exhibiting at the Business Travel Show in February. To register for a free visitor pass and meet up with CTM (stand B620) to discuss GDPR and all of your other travel management needs.  

IN CONVERSATION WITH... CARLA ZAPF, INFINEON TECHNOLOGIES

Carla Zapf, Manager Travel and Mobility Projects, Infineon Technologies is hosting a buyer

only masterclass at 1635 on Tuesday 21 February at the Business Travel Show: Realign your

travel programme after company mergers, acquisitions and divestments. To register for a

free pass, please visit www.businesstravelshow.com. 

Please sum up your conference session in one sentence.

Facing the challenge of a company merger or acquisition it’s not only about travel policies, travel service providers, contracts and hotel programmes. We must manage in addition different system landscapes and processes, from HR Master Data to Accounting and Finance activities. And you will need to cope with different cultures, travel behaviours and expectations.  

Why is it a must-attend for travel managers? 

Take the opportunity to catch some valuable experience if you have the task in front of you. Or share what you feel is important when managing mergers. The quality of the integration project has a huge effect. So, enlarge or create your network in travel management, even if it is not your daily work, to prepare you when managing this challenge.

I am happy to share my experiences out of several integration activities. I hope to provide a benefit to all who will have a similar challenge in front of them, while being able to extend my own network and find sources of inspiration.

IN CONVERSATION WITH… THORSTEN EICKE, SIEMENS AG

Thorsten Eicke, Vice President Global Mobility Services, Siemens AG
, is hosting a buyer-only masterclass at 1430 on Wednesday 22 February at the Business Travel Show: Airline contracting 2.0 – how carrier agreements are set for radical change. To register for a free pass, please visit www.businesstravelshow.com. 

Please sum up your conference session in one sentence.

There has to be more than price in airline procurement.

Why is it a must-attend for travel managers? 

Digitalisation is disrupting the traditional way and we need to look at how we deal with that. The session will discuss new ways and strategies to be ready for the next level in travel management.

What is the biggest challenge facing the business travel industry this year and why? 

Digitalisation is disrupting current business models for TMC´s and travel suppliers in general.

And what is the biggest opportunity for travel managers and why?

Finding new value outside the pricing aspect.

Interrupters/sharing economy suppliers – a help or a hindrance?

It will happen anyway, so it’s something to deal with and to use for the best interests of the company.

Why are you looking forward to speaking at/attending the Business Travel Show?

I’m looking forward to getting different views and ideas to benchmark against.

IN CONVERSATION WITH… ROSY BURNIE, LUVATA

Rosy Burnie, Travel Advisor and Former Global HQ Office Manager, Luvata is taking part in an Inside Track session at 1600 on Wednesday 22^nd February at the Business Travel Show: How I handle policy, compliance and communication. To register for a free pass, please visit www.businesstravelshow.com. 

Please sum up your conference session in one sentence.

Always a refreshing insight. 

Why is it a must-attend for travel managers?

It is an excellent opportunity to network, the educational seminars are great and gives you a chance to exchange ideas. 

What is the biggest challenge facing the business travel industry this year and why?

The uncertainty of the economy and security issues. 

And what is the biggest opportunity for travel managers and why?  

Travel procurement is one of those indirect costs that has a big effect in the company's balance sheets. If you manage to secure great savings it makes a huge and satisfactory impact.  

Interrupters/sharing economy suppliers – a help or a hindrance?

Change is inevitable, especially as people travel more and incorporate their habits into business travel. Therefore, you must find a way to incorporate this into your programme 

How will Brexit affect your job?

Currently, it's business as usual. The world is bigger than Brexit. However, the uncertainty means that future investment projects go on hold. 

Why are you looking forward to speaking at/attending the Business Travel Show?

It's always great to see old faces and meet new ones. In addition, you get news on what is happening in the industry. Always lots to learn. 

How do we find you on Twitter?

@rosyburnie